Application & Instructions
Baruch College Exchange Student Application Packet includes the following forms:
1. The Confidential Declaration and Certificate of Finance
2. The Affidavit of Personal Sponsorship
3. The Exchange Student Health Insurance Verification Form
4. The Exchange Student Certification of Insurance Coverage Form
5. The Baruch College Immunization Record
Application Packet of the Baruch College Exchange Student Application Requirements is due no later than April 15 if you are beginning your study at Baruch in the following fall semester, and October 15 if you are beginning your study at Baruch in the following spring semester.
All the forms in your Application Packet require original signatures. When they are submitted, all forms must be printed out, must bear original signatures (in blue ink if possible), and must be returned in paper form to the Director of Study Abroad at the address given below. In other words, NONE of forms may be submitted electronically.
It is recommended that you submit scanned copies of the documents you intend to send to Baruch to the Study Abroad Office using the secure document drop box before you actually send the original documents. This would allow us to examine the documents and inform you if you are missing any essential documentation, or if the documents have not been completed correctly. You will be sent instructions on how to use the secure document drop box, but if you have not yet received these instructions, please contact us at firstname.lastname@example.org..
Physical Document Submissions
Please complete (or have them completed, if applicable), print, sign and date and submit in paper form the following forms:
1. The Confidential Declaration and Certificate of Finance
2. The Affidavit of Personal Sponsorship (if you are submitting one)
3. The Exchange Student Health Insurance Verification Form
along with any required supporting documentation, as soon as possible to the following address:
|Spring Semester Deadline||October 15th|
|Fall Semester Deadline||April 15th|
|Address||Dr. Richard Mitten
Director of Study Abroad
Baruch College, City University of New York
One, Bernard Baruch Way Box J-0810
New York, NY 10010 USA
Tel. +1 646 312-2076
(Please note: these deadlines are later than those for your Exchange Student Application.)
Please complete and/or have completed scanned copies of:
4. The Exchange Student Certification of Insurance Form
5. The Baruch College Immunization Record
and send, along with any required supporting documentation, as one or more PDF attachments, to , to the Baruch Study Abroad Office using the secure document drop box. You will be sent instructions on how to use the secure document drop box, but if you have not yet received these instructions, please contact us at email@example.com as soon as possible, but not later than::
|Spring Semester Deadline||November 15th|
|Fall Semester Deadline||May 31st|
Please note: Failure to properly complete and submit any of the forms in this packet by the deadlines indicated will delay the processing of your visa documents. Failure to provide documentation of your insurance coverage or your immunization record could result in the cancellation of both your DS-2019 and the approval to study abroad on the exchange program.
All exchange students who are not U.S. citizens or permanent residents of the United States require a special visiting student visa to study at Baruch College for a semester or academic year. Exchange students will normally qualify for J-1 visas, and in exceptional circumstances an F-1 visa.
To be eligible to apply for a visiting student visa, you must be issued a special form (DS-2019 for J-1 visas; I-20 for F-1 visas) by the “Responsible Officer” at Baruch, authorized by SEVIS (Student and Exchange Visitor Information System) to issue DS-2019s. Whether you are eligible for a J-1 or an F-1 visa depends largely on the source of funding for your study at Baruch. The Responsible Officer at Baruch will determine which visa applies to you.
To apply for a J-1 visa you must be issued a DS-2019 form (those applying for an F-1 visa must obtain an I-20 form). The DS-2019 and I-20 forms make you eligible to obtain a student visa, but it does not guarantee that you will be given one. That is a decision taken by officers in the U.S. Consulate in your home country.
The DS-2019 and I-20 forms are issued by the International Student Service Center (ISSC) at Baruch College. However, prospective exchange students should nonetheless address all correspondence regarding your application for a DS-2019 or I-20 to the Study Abroad Office, unless contacted directly by someone in the ISSC.
Apart from having a passport valid for at least 6 months beyond the time you plan to end your study in the United States, there are two principal requirements for obtaining a valid DS-2019:
- You must demonstrate to the satisfaction of U.S. consular officials abroad that you actually possess, or will be provided, sufficient funds to cover your expenses while in the United States. As an exchange student, you will not pay any tuition charges to Baruch; the funds you need are exclusively for living and related expenses. The Confidential Declaration and Certification of Finance in Part II of your Application packet lists the minimum amount (in U.S. dollars) that the ISSC has estimated you will need to cover your expenses. Learn more about the documentation of your finances for your visa application.
- All holders of J-1 visas are required to have emergency medical and health insurance coverage the entire time they are in the United States. The U.S. government specifies the minimum coverage required. You will have to verify your acknowledgment of your responsibility to obtain insurance coverage when you submit Part II, and will have to demonstrate with original documentation that you have adequate coverage upon your arrival at Baruch. Please note: failure to obtain the required insurance will place you in violation of your visa status. Learn more about the documentation of insurance for your visa application.
U.S. consular officials require specific kinds of documentation regarding the source of funding for your expenses while you are studying at Baruch. The Responsible Officer at Baruch will not issue you a DS-2019 or I-20 unless she believes that you have provided documentation of your ability to pay for your stay in New York that will satisfy U.S. consular officials.
The most important things to remember are that you must sign the original printed copy of your Confidential Declaration and Certification of Finance, and have signed the original printed copy of the Affidavit of Personal Sponsorship if you submit one, and must provide original documents along with your Confidential Declaration. Photostatic or facsimile copies of original documents will NOT be accepted.
The documents you submit should be able to demonstrate that you possess or will be provided with sufficient funds to finance your stay in the U.S., based on the estimates given by the ISSC.
Any documents you submit to document your Confidential Declaration and Certification of Finances that are not in English must be accompanied by an official English translation.
The Confidential Declaration and Certification of Finance
Most of the information requested on the Confidential Declaration and Certification of Finance is straightforward. These instructions apply mainly to the information and documentation you need to submit to demonstrate that you possess or will be provided with sufficient funds to finance your stay in the U.S., based on the estimates given by the International Student Service Center (ISSC). These estimates of living expenses are given in the document “” (final page, under “Student Living Expenses”). Please consult the most recent version of this document to determine the amount of funds you are required to demonstrate (the total given is for a full year; if you are studying for one semester, the amount will be half). Sometimes the Exchange Student Application may not have the most current figures. Please note:
- If you are receiving a scholarship or stipend to finance your study at Baruch, you must submit the original award letter (or equivalent documentation of your award), and this documentation must list the specific amount of money you are to receive and for what period of time. (The original award letter will be returned to you with your DS-2019).
- If you are being sponsored by a private individual for your expenses during your study at Baruch, please indicate the specific amount of money each sponsor will be providing.
- If you are using private savings to pay for your expenses during your study at Baruch, you must provide original documentation of your ability to provide the funds listed on the Confidential Declaration and Certification of Finance.
As used here, “original documentation” means a recent (within the past three months) original bank statement, or a letter from the bank holding the account, on official letterhead stationery, showing a specific amount of funds in the account, and you must be named as the account holder. This original bank statement or letter must be authenticated by a bank official with a stamp and signature. Please note: A letter from a bank that states merely that the client “has sufficient funds to cover the expenses” or something similar is NOT considered to be sufficient documentation. A letter from a bank must state a specific amount of money, and is best accompanied by an authenticated bank statement described above.
Affidavit of Personal Sponsorship
If you are receiving support from your parents, other relatives, or friends, the sponsor herself/himself must complete and submit the Affidavit of Personal Sponsorship. The sponsor must also provide original documentation of her/his ability to provide the funds listed on the Affidavit.
The information requested on the Affidavit of Personal Sponsorship should be that of the sponsor, not the student.
If your sponsor is using private savings to pay for your expenses during your study at Baruch, the sponsor must provide original documentation of her/his ability to provide the funds listed on the Affidavit of Personal Sponsorship.
“Original documentation” means a recent (within the past three months) original bank statement, or a letter from the bank holding the account, on official letterhead stationery, showing a specific amount of funds in the account. The sponsor must be named as the account holder. This original bank statement or letter must be authenticated by a bank official with a stamp and signature. Please note: A letter from a bank that states merely that the client “has sufficient funds to cover the expenses” or something similar is NOT considered to be sufficient documentation. Such a letter must state a specific amount, and is best accompanied by an authenticated bank statement described above.
Any documents you submit that are not in English must be accompanied by an English translation.
All exchange students are required to have adequate health and accident insurance coverage for the entire duration of their stay in the United States. In order to be in compliance with these regulations, therefore, you must obtain insurance before you arrive in the U.S.
The insurance you purchase must cover at least the following:
- medical benefits of at least $100,000 per person per accident or illness
- repatriation of remains in the amount of $25,000
- expenses associated with medical evacuation in the amount of $50,000
The policy you obtain may not have a deductible that exceeds $500 per accident or illness, and it must meet other standards specified in the regulations. (A “deductible” is the amount that the patient must pay for medical treatment before the insurance carrier begins paying the patient’s medical expenses.)
Please note: If you wish, you may consult the following websites, which offer coverage for foreign citizens visiting the United States. We do not specifically endorse any of these products, but make them available to you:
Failure to comply with this requirement of U.S. immigration will place you in violation of your visa status. As a result, Baruch College will be forced to cancel your DS-2019, you will not be allowed to attend Baruch, and you could be subject to deportation. Please take this provision very seriously.
Documentation of Insurance Coverage
Your Application contains two forms that you will need to complete and submit to document your insurance coverage.
Health Insurance Verification Form
You must complete, print, sign and return the Health Insurance Verification Form with your Confidential Declaration and Certification of Finance (and Affidavit of Personal Sponsorship if you submit one) by the appropriate deadline (October 1st or April 1st, as applicable). This form is an acknowledgment on your part of your understanding of the regulations regarding insurance coverage, and a declaration of intent to purchase it before you arrive in the United States.
Certification of Insurance Coverage Form
Before you arrive in the United States, you must purchase insurance as required by U.S. Immigration law. You must complete the Certification of Insurance Coverage Form, sign it, attach the required copies of documents, and submit it to the Study Abroad Office prior to your arrival at Baruch College.
Completing the Immunization Record
Legislation of the State of New York requires all students matriculating at public universities to be immunized against mumps, measles and rubella. Every student attending Baruch College must complete and submit an Immunization Record. This Immunization Record is included in your Application.
Please note: you are REQUIRED to submit a scanned copy of your completed Immunization Record to the Study Abroad Office. You should use the secure document drop box to do so. You will be sent instructions on how to use the secure document drop box, but if you have not received these instructions, please contact the Baruch Study Abroad Office at . Please complete the form and submit it as soon as possible, but no later than November 30th for entry in the following Spring semester or June 1st for entry in the following Fall semester. Failure to comply will result in removal from the program and cancellation of your DS-2019.
Please read the information we have provided about Baruch’s immunization policy as it applies to exchange students. General information about the policy on immunization can be found on the Baruch College website.
There are two parts to the Immunization Record included in your application packet. You should complete Part 1 yourself.
In Part 1, please give your current address (the address at your home university).
Part 1 also provides information about a bacterial disease, meningococcal meningitis, and requires you to check one of two boxes. Please note that Part 1 of the Immunization Record does NOT require you to receive the meningococcal meningitis vaccine. However, if you decide not to receive the vaccination, you must check the appropriate box, then sign and date this section of the form. (More information is available at)
Part 2 of the Immunization Record must be completed and signed (with an official stamp) by a qualified health care professional. Every exchange student must be immunized against mumps, measles and rubella. As stated on the Baruch website, you must provide one of the following items to prove that you are immunized:
- A record of vaccination with live virus vaccine with the first dose given no sooner than four days prior to your first birthday. This includes one dose for mumps, one dose for rubella, and two doses for measles. The dates of the live mumps and rubella vaccines must be 1969 or later. Both measles vaccinations must have been given after January 1, 1968, and the second measles must be on or after 15 months of age.
- A report of the results of a titer for immunity (i.e. a laboratory test performed on blood) for measles, mumps and rubella.
The New York State Board of Health does not accept a doctor’s diagnosis for measles, mumps or rubella. All students must provide exact dates they received the vaccines or a copy of the immune titer.
The practices of the medical professions regarding immunization and the reporting of blood titers are not uniform, so please make certain that you complete the Baruch College Immunization Record in the way indicated on the form. Please note that the blanks on the right margins of the form are for the dates of each of the required immunizations using the MM/DD/YYYY format (for example, February 8, 2001 would be written 02/08/2001).
Any information given by the health care professional on this form that is not in English must be translated into English. This includes any laboratory reports of blood titers, and information (including the address and professional title) on the stamp of the health care professional completing the form.